Handbook:Meeting Minutes

From Longevity Wiki

23/02/2022

🧍 Attending

  • Bogdan Dziewierz
  • Marc Smeehuijzen
  • Andreas Melhede
  • Ben Wu

πŸ“£ Updates

  • Content editing
    • The team agreed that content editing activity needs restarting and made more scalable and sustainable.
    • An idea has been planted to open up content editing by encouraging community members to write "stub articles" about longevity topics, that then can be expanded on by experts later.
      • For example, we could write stubs about very recent research papers published in the field, and then reach out to the authors of research to expand the stubs on the wiki directly.
    • We agreed that the paid role of Lead Content Editor to lead content expansion is essential.

βœ… Action Items

  • Create a job spec for paid Lead Content Editor role (Bogdan, Jack)
  • Publish jobspec on 80k Hours, Social media and Discord
  • Update How To Contribute with a description of stub writing activity (Marc)
  • Review content roadmap published on Trello and start creating article stub for high priority topics (All)
  • Create "stub" template on Longevity Wiki (Bogdan)
  • Spread the word on Discord on stub writing activity

05/01/2022

🧍 Attending

  • Jack Harley
  • Bogdan Dziewierz
  • Stuart McWhinney
  • Andreas Melhede

πŸ“£ Updates

  • Constitution
    • Should create constitution with quora for meetings to formalize the structure. Necessary for setting up the charity.
  • Content writer manager
    • Still searching for content writer manager to run and manage content writers
  • Creating a charitable organisation
    • Significant paperwork involved
    • Different legislations for each state - California might be a good location. Most organisations use services (lawyers).
    • UK has a simpler process, but may not get tax benefits
    • Looking for assistance in setting up charities
  • FAQ page
    • To continue updating the FAQ prior to posting on Reddit

βœ… Action Items

  • Finish the FAQ before posting on Reddit
  • Continue Twitter activity
  • Recruit content writer manager

14/12/2021

🧍 Attending

  • Jack Harley
  • Marc Smeehuijzen
  • Ben Wu
  • Andreas Melhede

πŸ“£ Updates

  • FAQ article
    • Discussed how it can be shared with various relevant organizations like Lifespan.Io and Longevity Technology
  • Gitcoin Funding Round
    • Focus on sharing it on our website in a more prominent way
    • Discussed how the funding can be used
    • Maybe using it to hire a full-time employee
  • Marketing for our launch
    • Sharing the FAQ with relevant organizations for them to share with their supporters
    • Sharing a Reddit post on our launch
    • Sharing a Longevity Wiki social media post on all of our channels
    • The more people who share the Wiki, the better. It's hard to predict virality. One individual can radically change things for us.
    • It is preferred that we all share the launch with our followers on social media
  • General comments and updates
    • Andreas
      • Did a social media post on the Gitcoin Funding round
      • Wrote a social media post on our upcoming launch
      • Wrote a social media post on what we are working on up until our launch
      • Went through the FAQ, added a few things, and shared his comments
      • Have engaged and shared various studies and tweets through Longevity Wiki's social sites and by retweeting on his personal and on Immortalists Magazine's social site
    • Jack
      • Is working on the FAQ article
    • Ben
      • Has taken a look at the FAQ article and contributed to various segments

βœ… Action Items

  • Jack: Finish our FAQ/ introductory article to share at our launch
  • Continue working on the pillar articles
  • Finish as many articles as possible, before we launch tomorrow. Ben: Will assist Jack with writing the FAQ/introductory article
  • Share as much on social media around our launch and the time after
  • Reach out to relevant organizations such as Lifespan.Io and Longevity Technology to request for them to share our launch

03/11/2021

🧍 Attending

  • Jack Harley
  • Marc Smeehuijzen
  • Ben Wu
  • Bogdan Dziewierz
  • Max Schulz
  • Andreas Melhede

πŸ“£ Updates

  • Discussed article drafts
    • Maybe like MediaWiki handles drafts
    • Keep the drafts where they are could also be a solution
    • Wikipedia hides drafts, maybe we should do the same
    • Having drafts under the heading "How to contribute"
      • Makes it easier for people to contribute
    • We could link to another page that includes the drafts under the section "How to contribute"
  • Link to the Handbook
    • About us section could would make it easy to access the handbook as a drop-down menu.
    • Few people will be interested in the handbook, so it should not be too prominent like adding it in top-menu.
    • Making the handbook more prominent on the "How to contribute"
      • Write it as a heading or making it more prominent in some similar way
    • Add the Handbook to the "Quick Start Guide"
    • Merge the "Quick Start Guide" with the "How To Contribute" page
    • Make it as easy to contribute as possible
    • Make it easy for people to get started on the site
      • Adding an introductory article
      • Article for beginners to get started on
      • Adding a FAQ
        • To let people dive into the articles and understanding what longevity is all about
        • Define aging
        • Making it a much more accessible than most FAQ's out there
        • Make it somewhat introductory
      • Sharing an introductory article
        • For organizations, relevant homepages, etc. to share in anticipation of our launch
    • General comments and updates
      • Marc:
        • Removed introduction article and added links to pillar article
        • On the about page he added a section about why we don't use Wikipedia
      • Jack
        • Created the "Quick Start Guide" to make it easier to contribute
      • Ben:
        • Done the reprogramming article
        • Working on the COVID article

βœ… Action Items

  • Jack: Work on FAQ and/or an introductory article to share in anticipation of our launch
  • Continue working on the pillar articles
  • Finish as many articles as possible, before we launch on December 15.

20/10/2021

🧍 Attending

  • Jack Harley
  • Marc Smeehuijzen
  • Ben Wu
  • Bogdan Dziewierz

πŸ“£ Updates

  • Discussed Launch strategy with the following points
    • Add Quick Start Guide under How to Contribute
      • Add quick video on how to contribute and what the wiki is
    •  Update Make Home Page
      • Add a message that everyone can contribute, but underline that content is reviewed
      • Add new sections to the homepage
        • Featured articles section with a list of Pillar articles
        • Most popular articles with a list of top 5 most read articles
        • Most recent articles with a list of 5 recently added / completed articles
    • Update Articles page
      • Change category names or Make it flat again. It's confusing now to end-user because its not clear what Pillar, General, etc means.
    • Update About us and Contact
      • Ma both pages less corporate-like. Remove titles, must read like grassroots movement, and not corporation.
      • On About Us explain to readers why we chosen not to simply edit Wikipedia pages on the topic?
    • Complete and feature life extension tool on the homepage
    • Change CAPTCHA to something more frictionless - maybe reCaptcha?
    • Plan how to market the launch
      • Pregenerate marketing content for social media
      • Use personal social media to promote
      • Use Discord
      • Use influencer marketing? Who to target?
      • After marketing campaing look for spam and vandalism
  • General comments and updates
    • Marc:
      • Having 4 flavours of articles is confusing… Can we flatten it?
      • Can we hide drafts under separate page?
    • Jack:
      • Meeting with healthylongevity.guide
        • Attempt to create commercial lognevity edu platform
        • Content behind Paywall
        • Vague promise for content editors to monetize
    • Bogdan:
      • Trying to build an engineering team but that doesn’t work very well. I’ll focus my time to actual dev work instead for golive and return to the team-buliding exercise once we're live.
    • Ben:
      • Completing Reprogramming article
      • Completing COVID

βœ… Action Items

  • Jack: Write launch marketing content for social media Write content for Quick Start Guide
  • Marc: Update About us and Contact page and make them less corporate-like Add "Why not Wikipedia" section to About Us Design Featured / Recent / Popular blocks for the home page Flatten Articles page
  • Bogdan: Change CAPTCHA system to reCAPTCHA to make it more frictionless Implement new changes to home page once they are desinged (i.e. Featured articles, etc) Complete Life Extension tool

06/10/2021

🧍 Attending

  • Jack Harley
  • Marc Smeehuijzen
  • Maximilian Schulz
  • Ben Wu
  • Andreas Melhede
  • Stuart McWhinney

πŸ“£ Updates

Jack Harley

  • Aging and Neurodegeneration article is almost complete (Draft found here: Aging and Neurodegeneration)
  • Not many attendees at yesterday's content writer meeting. Unsure if it's because it wasn't announced beforehand via mail & Discord
    • We should understand the value of the meetings
  • We should think about how to create incentives to contribute: Intrestingly enough though, Wikipedia seems to work quite fine without "special incentives"
  • It should be a goal of the project to have tight collaborations with the longevity subreddit (where Ben is the moderator) such that new information and Q&A is also added to the Wiki by community members
  • Max Schons sent his article ("Biomarkers of healthspan") to Jack as a google docs (should be added to the Wiki)
  • It is not clear if the "pillar articles" or "general articles" will be more relevant to readers, we should measure this after lunch to direct our efforts
  • We need to get the message accross that the Wiki is open access. We could add a banner at regular intervals to motivate more contributions
  • We need a launch plan; who to contact, what channels to use. The main people for this should be Marc, Andreas and Ben
    • Specific launch date that should be announced: 15th of December 2021!

Marc Smeehuijzen

  • It is currently not clear to a general audience what "pillar articles" mean, it should be clearly described in the articles section

Ben Wu

  • "Epigenetic reprogramming" article is almost complete
  • EyeWiki can be a good reference for acknowledging authors which are shown at the top of an article (example)

Max Schulz

  • We may consider thinking about a process to promote general articles to pillar articles that have an "expert reviewer"

Stuart McWhinney

  • On Fandom, there is a sidebar with most popular articles and recent updates that helps users navigate the content

βœ… Action Items

  • Jack: Schedule launch discussion in 2 weeks on 20th of October
  • Max: Follow-up with content writers for onboarding and checking up on their involvement
  • Andreas: Brainstorm about incentives for writers on the Wiki
  • Stuart: Finalizing Discord badges, checking w/Max with regards to content writers
  • Marc: Add explanations to the article page to be clear about what pillar articles represent
  • Marc: Look into how to show the main authors of an article (minimal author profile with background on top of page)
  • Marc: Talk with Bogdan to showcase launch date on website

15/09/2021

🧍 Attending

  • Jack Harley
  • Bogdan Dziewierz
  • Maximilian Schulz
  • Ben Wu
  • Andreas Melhede
  • Stuart McWhinney

πŸ“£ Updates

Change in meeting cadence: From now on, cross organisational meeting will only be every first Wednesday of the month. Separate meetings for engineering and content writer tasks.

Bogdan

  • Engineering team has divided tasks on Jira and is working on them

Maximilian Schulz

  • Will change all seperate board invitations to organisation invitations: Trello invite link
  • Content writer meetings set up again: Handbook:Content Writer Meetings
    • Created doodle for upcoming content writer meetings: Doodle Link
    • Started reaching out to interested people in the past for 1:1 onboarding. Content writer onboarding checklist (initially created by Jack): Google Docs (moved in the future)
    • Sharing the process updates in the Content Writer meeting minutes instead
    • On vacation with limited internet access 20/09 - 03/10. Jack Harley will lead the next content writer meeting
    • The drafting & review process is quite simplistic and won't work in the future, we are aware that we need to work on this
  • There seem to be quite many people interested in the ethical aspects of longevity research (e.g. recently Robin Howlett, check the Volunteer Survey responses), however it's not part of the currently defined topics (Handbook:Handbook#Mission); Shall we add it? Does it fit to "wiki-style" content?
    • Agreed that we distinguish between "Scientific" and "Philosophical/Ethical" articles on the topic
    • No planned articles yet, can come from the community
    • Consensus that there is a need for ethical articles that are objective to a Wiki standard (compared to more biased articles, e.g. from Lifespan.io)
  • There are many lists on longevity managed by individuals, such as Karl Pfleger (Diagnostics Example) - I think it would make so much more sense to manage them in a community like Longevity Wiki, and also good to offer the primary source for these.
    • Bogdan shared that he is already looking into the Semantic Wiki extension also as a data source for the life extension tool
  • Not discussed in the meeting and followed up upon separately:
    • Process for next organisational meeting should also include reviewing the Trello board
    • Created public google calendar for LW Meetings, inviting everybody who manages meetings: Calendar Link
    • It might make sense to look into the plugins Sam Voigt recommends such as the "Structured Discussions" Extension (see associated Trello Card)

Stuart

  • It is currently difficult for newcomers to understand who to contact for what contributions, he along with Andreas Melhede will assign roles to the relevant people

βœ… Action Items

  • Bogdan: Meeting invitation is changed to first Wednesday of the month
  • Max: Update Wiki to allow for "Philosophical Articles" as well
  • Jack: Give Stuart admin access on Discord to assign roles

08/09/2021

🧍 Attending

  • Jack Harley
  • Blake Delaney
  • Marc Smeehuijzen
  • Bogdan Dziewierz

πŸ“£ Updates

Blake Delaney

  • Introduction: hedge fund manager, with programming, and bioscience background. Previously created a longevity wiki but did not gain traction at the time
  • Wikipedia doesn't have the highest quality on longevity and cryonics topics as those with higher override capability often prevent a thorough review of the topic
  • Media Wiki has the functionality for authors to be notified when their articles are updated - this can be applied to our project
  • Created a 'Cryonics' page on the Wiki - should we keep it on the Wiki? Consensus was yes.
  • Social funding could be used to raise funding for the Wiki
  • Suggest he can fund AWS infrastructure
  • Create a Lifespan.io project and pitch our organization to them to attract funding
  • Crowdfunding on the Discord server
  • Interested in joining the engineering team and will try to make it to this week's meeting
  • Can support a member to create an application to register for a US charity
  • There is significant work involved in maintaining charity status
  • Alternatively, operate as an LLC and avoid most tax liability by spending as much as you earn
  • Some US states have very minimal reporting requirements for LLCs.


Marc

  • How should we provide feedback to each other's article?
  • Discussion page makes sense for feedback to specific articles
  • Benefit of our Wiki is that it allows for more speculative topics than Wikipedia, such as longevity science and cryonics


Jack

  • Provided update on content writers meeting
  • Block updates to 'Pillar' articles once completed to avoid vandalism
  • Can keep the 'cryonics' page on the Wiki, though, pending reaching out to science and medical organizations for content writing


Sharon Wong

  • Have a header that says, 'version active as of (date)' on multilingual pages to overcome the issue of translated articles requiring frequent updates
  • Having issues uploading the image on the rapamycin article - @Bogdan to investigate
  • Style and standardising translating terms into Chinese requires a standard glossary
  • There is a need to stipulate the translation tool for those who are translating the wiki (e.g. DeepL)
  • Need for the 'how to contribute' page on the Wiki Handbook to be updated with translation tasks.
  • Higher bar for 'tax deductible status' in Australia. It's a good reason to avoid this for now, to avoid excessive paperwork.


Bogdan

  • Will have to create 'drafts' namespace
  • 'Discussion' page associated with pages on the Wiki is currently active
  • Discussion page can foster more discussion amongst non-Discord users of the Wiki
  • Cryonics discussion brings up an interesting point - what is the included scope of the Wiki? Consensus was that anything 'life-span extending' related should be included. In particular topics that Wikipedia doesn't cover well.
  • Updated the onboarding guide for new developers
  • Life extension tool in-progress
  • Sam Voigt has previously volunteered to pursue the pros and cons of registering as a non-for-profit - @Jack to get in touch
  • UK may have a separate charity status to receive money if no goods or services (business-like activities)

01/09/2021

🧍 Attending

  • Jack Harley
  • Ben Wu
  • Sharon Wong
  • Marc Smeehuijzen
  • Andreas Melhede

πŸ“£ Updates

Jack Harley

  • Begun Aging and Neurodegeneration brainstorm and write-up. References and comments welcome.
  • Collaborated with Max to create process for content writers (discussed below)
  • Kindly ask all Wiki members to complete volunteer form to help keep a record
  • ARDD Conference has begun - good opportunity for Wiki members to learn more about the field - videos should be uploaded to the website for free viewing in the coming weeks.
  • Goal is to have 4 pillar articles - by Max, Jack, Ben and the Rapamycin articles - by the end of September 2021


Sharon Wong

  • Noted that the translation for the Rapamycin article was updating while
  • Found it difficult to quickly copy content and formatting to a new page - Bogdan may able to assist with this
  • Noted that it's probably not worth translating references
  • Recommended deepl.com as the 'gold standard' for translating of articles. Produces more simplistic sentence structures compared to Google Translate.


Ben Wu

  • Summary of EARD conference - mentioned Tina Woods' talk on lobbying UK government to increase funding towards aging research, and recognising biology of aging as a critical healthcare mission. Also mentioned that emphasis on healthspan seems more effective in communication than emphasis on lifespan.


Marc

  • Bi-weekly content writers meetings could be structured around a review process whereby writers provide helpful feedback on other writers' articles. Maybe writers with journalistic/editor experience know of an effective review process similar to how people work at a newspaper/magazine/journal.
  • We should prevent information being copied across various parts of the website because this makes maintenance harder. E.g. the 'About us' information is now both on the About us page and in the Handbook. He suggests removing the 'About Us' content from the Handbook, and replace it with a link to the 'About us' page.
  • The handbook contains much valuable information for contributors but is not that interesting for most wiki visitors who just visit the wiki for longevity related information. He suggests to show only some high level 'how to contribute' information on the 'How to contribute' page so we don't overwhelm visitors (basically just asking people to contact us if they want to help) and then add a prominent link to the Handbook for if they want to dive into all the details.


Andreas Melhede:

  • Discussed Discord Role Management on Discord with Stuart McWhinney.
    • It is very close to finished and ready to be implemented on our server.


Max Schulz:

  • Trello Board Set-up & Organization (Tasks on Wiki I would consider once further in development)
    • Let's focus only on trello boards that are used, and archive others - I propose:
      • Archiving Engineering and UX -> Moving to Jira
      • Merging Marketing & Operations Infrastructure into Organisational (Please move the tasks you find relevant and archive these)
      • Using Organisational board to manage weekly core meetings
      • Using Content creators board to manage (to be scheduled) bi-weekly content creators meeting
      • Overall: Can we have one trello group/team with several boards instead of inviting separately for each board? (Should be possible with members instead of guests? [Pricing Info | Board Guests Info])
    • Organisational board (people need to be added):
      • Should be reviewed and kept up to date weekly
      • Action items should be created as tasks, if applicable - I tried to add most of them, sometimes people have to be assigned again
      • I propose even if task is technical (e.g. making handbook more prominent Trello card) but relevant to the organisational meetings, it should also be tracked on Trello
      • Proposed board usage:
        • Future ideas for clearly far in the future (months)
        • Backlog for tasks to do soon (weeks)
        • Todo for tasks agreed to be done next, or you want to work on next
        • Once task is worked on -> Move to In Progress
        • If you want someone to review -> Move to In Review
        • If task is done -> Move to Done, can then be shared in the next weekly meeting and archived
    • Task hygiene we should agree on (Personal article), examples:
      • Meaningful task definitions
      • Assigned doesn't necessarily mean the person does all the work, but takes (especially on the communication side) responsibility
    • Side-remark: Tipp to see your cards - Trello Help
  • Content writer management:
    • Low-hanging fruit for article organisation: Instead of just alphabetic ordering in Articles, can we have groups of articles with the first "Category" as the ordering? (Or another mechanism in Mediawiki?) I think it would be important to separate "Pillar Articles", "General Articles" and "Glossary" already for the management of the articles
    • Temporary content writer sheet: link - will be superseeded by volunteer survey responses (see below)
    • Wrote update to content writers (text link) with doodle survey for first bi-weekly content meeting after summer (note: should have set a deadlien for doodle ...^^)
    • Content creators board:
      • Pillar article label added (also to introductory article, which can be vital as well)
      • Process for bi-weekly meeting has to be figured out (round-table style?)
  • Jack created the volunteer survey, (edit link) - shareable link | answers are linked to the Google Sheet
    • Should be filled out by all team members so we have an overview.

25/08/2021

🧍 Attending

  • Jack Harley
  • Bogdan Dziewierz
  • Marc Smeehuijzen
  • Ben Wu
  • Andreas Melhede
  • Heye Groß
  • Max Schons
  • Stuart

πŸ“£ Updates

  • Considering scoring of new participants to determine level of understanding, also as filtering for determining what level they might contribute at
  • Thinking about providing a list of articles/content etc for Wiki contributors to obtain a better overview of the field
  • Database of interests of participants, time zones etc.
  • Max Schons working on risk factors, subjective vs objective measures of health, various major disease
  • Considering submitting core articles to professional proofreading agencies, or reaching out to undergrad/postgrad students
  • Heye planning on engaging with EA community at conferences and talking about the Wiki
  • Technical meeting bimonthly with Bogdan, Mac, Stuart
  • Considering merging Max's medium article with Ben's intro article

βœ… Action Items

  • Continue working on core articles

18/08/2021

🧍 Attending

  • Jack Harley
  • Bogdan Dziewierz
  • Max Schulz
  • Andreas Melhede
  • Sam Voigt
  • Marc Smeehujizen
  • Heye Groß

πŸ“£ Updates Roundtable

Jack Harley

  • India times article is being finalised, to be released next week or week after. New co-author Brian Kennedy joined
  • More contributors interested to join the project. There is a need for people to help with on-boarding new contributors
  • Gave a talk in EA group in Melbourne. This was followed up with an invitation to the medical conference in Melbourne.
  • Handbook work is progressing. We need to make it more prominent and visible in the menu.


Bogdan Dziewierz

  • Custom namespace "Handbook" created on the Wiki
  • Engineering iteration meeting needs to be scheduled. Created new #engineering channel in Discord to help with coordination of such activities.
  • Slowly progressing on Life Extension tool


Heye Groß

  • Will get more involved in Longevity Wiki over next weeks. More clear on working hours.
  • Discussed whether Longevity is a topic that is / should be on the agenda for EA compared to other existential risks and how EA can be used as spread-the-word or funding platform for Longevity effectively.
  • Open Philantropy: Donates to the most effective areas but have a pessimistic view of longevity research. We think their evaluation is limited because they haven’t done cost / benefits calculation of investing into geroscience. Can be low-hanging fruit for donations, provided cost / benefit calculation is done for them.


Jack Harley

  • Let’s try to organise symposium or conference once we get funding. EA could be convinced to fund this initiative.


Max Schulz

  • Meeting Organization in general: I also like the process of always having a pre-created meeting topics from participants file for the next meeting
    • Every participant plan can add his points already (I personally like to do this), then the meeting owner already has an idea in advance what people want to talk about and how to potentially structure it (Jack Harley in this case?)
  • Updated the about page with pillar articles and ongoing projects suggestion (Handbook:Handbook). Some open points on my side (see page)
    • 5 or 20 pillar articles to start with? Saw conflicting information
    • Content should be merged with: About, How to contribute (Especially "Other Roles")
    • In the visual editor, there are quite some "paragraphs" that I can't delete, they don't show up in the source editor ...?
    • Open calendar links for meetings would be good (also are there other meetings to know of...?)
  • How do you currently navigate the articles on the wiki? For example, how do you find the handbook article? (Any ongoing efforts on the navigation side?)
  • There are article drafts shared on Discord with Google Docs, we should encourage everybody to directly write to the Wiki so this work doesn't get lost (e.g. link) (The "core articles" that we want to work on should just be categorized accordingly IMHO)
    • Similarly, with the glossary suggestion - better if it would be already added to the wiki instead: google docs
  • What is the status of the vision and action plan? (Google Slides)
  • Idea to try get some funding from the upcoming Gitcoin round from VitaDAO? I know that the high quality articles would make the case stronger, on the other hand they explicitly want to also go for early projects and "open science": Quadratic Funding Round Document
  • Last week, the process of registering a non-profit was quickly discussed but it's not in the minutes (I don't remember what was discussed)


Heye Groß / Jack Harley / Bogdan Dziewierz

  • There is need to think about what we need money for so that we can start participating in funding rounds / grants / etc.


Andres Melhede

  • Waiting for India article so that it can be used as a source for more content to be used on Social Media

βœ… Action Items

  • Jack: There is a need for volunteers to help with on-boarding new contributors
  • Bogdan: We need to make it more prominent and visible in the menu
  • Bogdan: How to contribute menu item needs to be replaced with Handbook
  • Jack: We need to brainstorm and document what we need the funds for so that we can start participating in funding rounds / grants / etc.
  • Jack: Let’s try to organise symposium or conference once we get funding.
  • Max: Max to follow up with VitaDAO to find out if we can participate in their Gitcoin round.

11/08/2021

Purpose

Regular weekly meeting

🧍 Attending

  • Jack Harley, Co-Founder
  • Bogdan Dziewierz, Co-founder & Head of Engineering
  • Max Schons, Content Writer
  • Max Schulz, Engineering Team Member and Organisational Consultant
  • Ben Wu, Head of Content
  • Andreas Melhede, Head of Marketing
  • Sharon Wong, Content Translator

πŸ“£ Updates Roundtable

  1. Name: Max Schulz
    1. Discussed benefits of the β€˜handbook-first’ approach, such as convenience in onboarding new volunteers to the organisation, and having a centralized knowledge base for strategy and roadmap documents. Brought up the need for a central landing page upon which organisational links are easily accessible.
    2. Discussed platforms for hosting the Handbook, such as Confluence.
  2. Name Bogdan
    1. Suggested using the Wiki itself as the β€˜Handbook’, and Confluence for the engineering activities. The rest of the team agreed. Offered to create a namespace using MediaWiki for the handbook and landing page.
    2. Life extension tool is a work in progress.
  3. Name Jack
    1. Discussed the role of content writer manager, and suggested Max Schulz be introduced to this role.
    2. Once content writers are on board with the new content writing strategy, those with a biology background can be tasked with adding data to the life extension tool.
  4. ‍Name Max Schons
    1. Outlined briefly the content strategy of creating a few high quality articles then seeking the endorsement of experts in the field, to attract more high quality contributors.
    2. Provided example of meeting minutes layouts in a handbook: https://github.com/mermaid-js/mermaid/releases
  5. Name Ben
    1. Provided update on the Times of India article, which will be published in the coming 1-2 weeks. The article will mention Longevity Wiki in the authors’ biographies section.
  6. Name Sharon
    1. Offered to review meeting minutes, and provided suggestions for the minutes - including key references and links at the beginning of the minutes.
  7. Name Andreas
    1. Provided updates on social media accounts.
    2. Did several edits and suggestions for the Aging Article for the Indian News Site.

βœ… Action Items

  • Bogdan to create namespace for Handbook, and Handbook landing page
  • Jack follow up on Max’s organizational wiki suggestions
  • Jack to follow up with Max Schulz regarding content writers management
  • Jack to assign organizational document writing to other members
  • Bogdan to organize an Engineering team spring meeting
  • Jack to create and share a document of organizational processes
  • Max Schulz to forward exemplary handbook to Jack
  • Max Schons to continue working on Biomarkers of Healthspan article
  • Ben Wu to continue working on Aging Epigenetics article

04/08/2021

🧍 Attending

  • Jack Harley, Co-Founder
  • Bogdan Dziewierz, Co-founder & Head of Engineering
  • Marc Smeehuijzen, Head of UX
  • Ben Wu, Head of Content
  • Andreas Melhede, Head of Marketing

πŸ“£ Updates Roundtable

  1. Name: Bogdan
    1. Had the kick-off engineering meeting 30 July 2021 with Sam Voigt, Maximilian Schulz and Mark Whitlock. He setup Jira and Confluence. (These are popular project management tools in IT development). The engineering cards on Trello will be moved to Jira. For more details on this meeting, see the minutes on Confluence. (If you don’t have access to Confluence, ask Bogdan).
    2. Suggestion: split weekly meetings per department (so engineering, marketing, content, etc. all have their own weekly meeting instead of everybody in the same meeting).
    3. Suggestion: we could move the draft articles that we’re working on from Google Docs to the wiki itself. This way visitors can see the wiki is alive and check recent changes of the articles.
    4. Continue working on the Life Extension Tool and a glossary extension for the wiki, among other things. We might develop other tools in the future. Jack for instance suggested an interactive roadmap for longevity laboratories in the world.
  2. Name Ben
    1. There is a little delay in writing the India Times article on longevity. But it’s 90% done. He will see if we can get a famous professor as co author (e.g. David Sinclair). On Google Docs there’s a draft of the article and members of the team are welcome to provide feedback
  3. Name Jack
    1. Talked to Maximillian Schulz who made a number of interesting organizational suggestions for the wiki (see Jack’s email from 4 Aug. 2021). There is a need for organizational docs to be made transparently accessible on the Wiki, and we proposed this be in the form of pages on the Wiki categorized accordingly.
    2. New marketing expert is interested in joining the project, could work alongside Andreas
    3. Plan to reach out to expert in Rapamycin (Mikhail Blagosklonny) to seek a review/endorsement for this article on the Wiki.
    4. Looking for someone who can manage the content writers.
  4. ‍Name Marc
    1. Updated the design for the Life Extension Tool. There are now two modes: 1. you can see per species what % life extension has been achieved per intervention and 2. you can see per intervention what % life extension has been achieved per species. The designs can be found on Zeplin. (If you don’t have access to Zeplin, please send Marc your email address so he can add you). He also posted some screenshots of the designs in the UX channel on our Discord server.
    2. Made English to Dutch translations of the interface elements of the wiki (document is on Google Drive).
  5. Name Andreas
    1. Made some social media posts on the 5 key articles that we’re working on.
    2. Engagement and sharing relevant content on the various social media platforms (especially focused on Twitter)

βœ… Action Items

  • Ben looks for famous professor as co author for India Times article
  • Jack follow up on Maximillian’s organizational wiki suggestions
  • Jack looks for someone to manage the content writers
  • Jack to assign organizational document writing to other members
  • Marc joins the engineering team and moves his Trello cards to Jira

29/07/2021

🧍 Attending

  • Jack Harley, Co-Founder
  • Andreas Melhede, Head of Marketing
  • Ben Wu, Head of Content

πŸ™Œ Celebrate wins

  • New software developer, Mark Whitlock, will join the IT team to help develop the technical side
  • Database for the Life Extension Tool (the UX design for which can be viewed here) has been created

πŸ’¬ Discussion Topics

  • Who are we trying to target with content? Discussed the need for content that appeals to the masses to fill a gap in content in this space. While we hope to create content that scientists will read, and for credibility most will likely stick with reading review articles so we should bear in mind our target audience of non-specialists.

πŸ“£ Updates Roundtable

  1. Name: Jack
    1. A new contributor, Max Schultz, who has written blog posts about knowledge databases has provided a report on the state of the Wiki, offering avenues for expanding the Wiki. The notes for his meeting agenda with me are attached below this document.
    2. We have created an excel spreadsheet of data for the Life extension tool, and are encouraging contributors to help expand the data.
    3. Have created a new folder in the Google Drive called β€˜Weekly Meetings’ wherein this Meeting Minutes and future minutes can be saved.
    4. Discussed the need to update content writers with a new approach of creating a glossary for pillar articles.
  2. Name Ben
    1. Joao Pedro’s database contains an extensive list of drugs and their life extension effects, which we can draw from for our own tool. https://genomics.senescence.info/drugs/browse.php

https://genomics.senescence.info/drugs/

We should aim to create a more user-friendly, and simplified version for our tool, focusing on ~20 key drugs that are most relevant to today’s life extension protocols.

  1. We should focus on data from the ITP (NIA’s Intervention Testing Program) as this is a rigorous and reliable test.
  1. Name Andreas
    1. Clarifying the target audience as primarily those who are non-specialists
    2. Clarified the style of social media posts, as evidence-based and reliable, as advised by Ben.

‍

βœ… Action Items

  • Jack meeting with Max Shulz to discuss further collaboration ideas
  • Ben to add list of drugs of interest to lifespan extension tool database
  • Ben to add relevant sources to the database for content writers - E.g. ITP
  • Assign content writers / other team members with science background to assist with completing data for the life extension tool
  • Andreas to create Discord channel for meeting minutes
  • Communicate to content writers the new deliverables of expanding the glossary associated with the β€˜pillar’ articles